Office Coordinator - NetWorth Realty of San Diego
🌴 NetWorth Realty of San Diego is seeking an Office Coordinator!
Are you the glue that holds everything together? The person who magically knows where every file, form, and missing pen is? Can you juggle chaos, keep things organized, and still answer the phone with a cheerful “Hello!”? In this role, you’ll handle everything from supporting real estate transactions to office admin wizardry, ensuring the team runs like a well-oiled machine. If you’re tech-savvy, detail-oriented, and can put out (figurative) fires while keeping your cool, this job is for you!
What You’ll Be Doing (Besides Being Awesome):
👥 Recruiting and Hiring:
Manage the full candidate experience from application to onboarding, ensuring every applicant receives timely and professional communication.
Review incoming applications, screen candidates, and coordinate interviews with the manager.
Maintain accurate candidate records and update hiring pipelines in the company’s applicant tracking system.
Assist with scheduling interviews, preparing candidate materials, and facilitating a smooth interview process.
Support onboarding by preparing new hire paperwork, coordinating start dates, and ensuring new team members feel welcomed and prepared.
Help promote open roles through job postings, outreach, and recruiting platforms to attract strong candidates.
📝 Administrative Mastery:
Answer incoming calls with a courteous and friendly demeanor.
Maintain and organize office supplies, order inventory, and coordinate office equipment maintenance.
Sort and distribute incoming mail and process outgoing mail.
Manage the office calendar, scheduling appointments and meetings for the manager and associates.
Perform clerical duties such as data entry, document filing, and preparing letters, memos, forms, and reports.
Manage calendars for key deadlines, including inspection periods, earnest money due dates, and closing schedules.
🏡 Transaction Support:
Assist with the contract-to-close process to help ensure deadlines are met.
Serve as a point of communication between the office team, corporate staff, outside agents, lenders, and escrow companies on closings.
Gather and organize documents for property transactions, including funding packets, earnest money deposits, and disclosures.
Upload completed property folders to the drive and manage electronic filing systems.
Notarize documents as needed for transactions and office operations.
💰 Financial & Record-Keeping:
Deposit checks and assist with tracking incoming wires.
Run occasional errands as needed, such as bank runs.
Create and maintain databases for various metrics, including team points and profit analysis on sold properties.
Record and submit monthly expenses via Expensify and Ramp.
Manage and pay office subscriptions, including water delivery, internet, RMLS dues, and more.
📅 Client, Vendor & Event Coordination (a.k.a. Keeping Things Fun & Functional):
Coordinate with utility companies post-closing to ensure accuracy.
Order and distribute gifts for the office and clients.
Coordinate with professionals, such as photographers, for property listings.
Coordinate events, including dinners, sponsored events, and outings.
Plan travel arrangements for manager meetings and office trips.
Organize the weekly morning meetings.
What We’re Looking For:
- Excellent verbal and written communication skills (you can write a great email and hold a conversation).
- Exceptional organizational skills with attention to detail (color-coded spreadsheets? Yes, please).
- Ability to multitask and manage time effectively, with a proven ability to meet deadlines.
- Strong interpersonal and customer service skills.
- Proficient in Microsoft Office and other related software (Excel doesn’t scare you, right?).
- Some college or equivalent experience preferred.
- Valid CA notary license preferred, or willingness to become a notary.
- At least two years of office admin or real estate experience preferred.
- Ability to lift 25 pounds (those office supply boxes won’t move themselves).
- Ability to sit at a desk and work on a computer screen for extended periods.
- Must work in person at the office, Monday–Friday, 9:00 AM – 5:00 PM.
- Must have reliable transportation
Why Work With Us?
- Competitive pay: $22 - $23/hourly + bonus opportunities
- Professional growth opportunities
- Full health, dental, vision, and supplemental insurance offered.
- Paid time off and holidays
- A fun, supportive team that values your skills and contributions.
- 401(K) and employee assistance programs.
An equal opportunity employer.
Details: Hourly, Non-Exempt, Full-Time, Non-Supervisory.
Location: 404 Camino del Rio S, San Diego, CA 92108
